Are you looking to update the technology at your gas station?
With digital payments becoming more and more popular, it’s important for gas stations to keep up with the times. This is true whether you want to upgrade an existing station or open a gas station. That’s why I’ve written a blog post about the 4 best gas station POS systems for 2023 – so you can find one that fits your needs and budget. Drawing from my experience working at a payment processor, I have an insider look into what makes different POS systems stand out in terms of features and efficiency.
Don’t get stuck using outdated technology that’s difficult to use or maintain! Take advantage of our review of these 4 great solutions, which will help ensure your customers have an easy time paying when they visit your station. Understanding how each system works will ensure you get the most value out of all its features – like loyalty programs and fuel management capabilities.
Read my blog post on the 4 best Gas Station POS Systems in 2023 now!
Here are my top picks for the best gas station POS systems.
Here are the criteria that are important when choosing a gas station POS:
- Site controller solutions (fueling stations)
- In-store POS
- Self-service kiosks for food
- Payment devices (POS)
- Fuel management features (fuel tank status, wet stock inventory management, fuel distribution)
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What Are the Best Gas Station POS?
Here is my reviewed list of the best gas station POS systems.
LS Retail
One-stop gas station software solution
If you’re looking for a powerful and versatile POS system for your gas station, LS Retail should be on your list. This system offers an all-in-one solution for managing your gas station operations, from fuel sales to inventory and employee management and everything in between. With LS Retail, you can easily manage and track fuel levels, set up promotions, and offer loyalty programs to keep your customers coming back.
The integrated payment processing allows for fast and secure transactions, while the real-time data analysis capabilities give you insights into sales trends and inventory levels.
Whether you’re running a single gas station or a chain of them, the LS Retail gas station POS system is a smart investment for improving efficiency and increasing profits.
Top Features
- Extensive pump control from the POS (authorize, pause, stop, lock, and unlock all pumps)
- Multiple types of fuel sales (post-pay, pre-pay, and preset)
- Easy fuel refunds if customers pumped less fuel than they paid for
- All sales (fuel, food, or store items) from the same POS as the same transaction
- Manage tank status information, such as fuel level, temperature, and water level
- Wet stock (fuel) inventory management
- Easy-to-manage, scheduled fuel prices for different days or different times of the day.
- On-premise or cloud POS solutions available
- Can integrate with existing ERP systems
- In-depth reporting
- Full food service functionalities
LS Retail Pros
LS Retail Cons
Pricing
LS Retail’s pricing model for their gas station POS system is based on a subscription basis, where customers pay a monthly fee for access to the system. The subscription cost varies depending on the size of the gas station, the number of locations, and the specific features required.
LS Retail also offers add-on modules for customers who require additional functionality, such as mobile payments or digital signage.
While the subscription cost can be considered expensive compared to some other POS systems, LS Retail’s gas station POS system is known for its comprehensive features and integration capabilities, which can provide significant value to gas station owners.
You can request an estimate or request a demo on their website.
Bottom Line: Ellen’s Take
If you’re on the hunt for an all-in-one, flexible solution for your gas station management needs, LS Retail may just be the ideal gas POS system for you. This system is designed to streamline fuel sales, employee management, and inventory tracking, and offers integrated payment processing while providing real-time data analysis capabilities to keep you up to speed on sales trends and inventory levels.
The ability to customize the system to fit your specific business needs also offers you greater control and flexibility. While there may be some initial implementation costs, LS Retail can ultimately save you both time and money, making it a smart investment in the long run.
If you’re looking for a system that can manage fuel levels and promotions programs with ease while providing robust features, then LS Retail should be a top choice to enhance your operations and customer experience.
Verifone
With over 35 years of experience, Verifone is synonymous with innovation, and its gas station point-of-sale system is no exception. This robust system provides customers seamless checkout experience while also streamlining operations for gas station managers.
The Verifone fuel station POS system does everything from accepting many different payment methods, including chip-enabled cards and mobile payments, to managing inventory, tracking fuel sales, and monitoring employee activity. Plus, with real-time reporting and insights, owners can make data-driven decisions that increase profits and customer satisfaction.
The Commander system integrates the POS systems, site controllers, food service solutions, and payment devices into one seamless solution.
So whether you run a small, family-run gas station or manage a large chain, the Verifone gas station POS system is a smart investment that will help take your business to the next level.
Top Features
- Verifone Commander Site controller solutions support 64 single-dispenser fueling positions and integrate up to 36 workstations
- POS systems, site controllers, food service solutions, and payment devices all integrated together
- In-store solutions include self-service checkout kiosks, self-service food-ordering kiosks, POS systems with integrated site control
- Verifone BackOffice – cloud management tools with access to daily reporting, sales insights, scan data, and inventory tracking
- Collect and transmit cigarette and tobacco products sales, enabling rebates and multipack discounts from the manufacturers
- EMV-ready and PCI-compliant software
- PCI-approved payment devices
- In-store POS purpose-built for convenience stores
- Food service kiosks include kitchen management systems
- Verifone C-Site Management – remotely update and configure data for POS system
- Verifone Online Ordering – makes your food service more accessible
- Payment Gateways provide PCI-compliant secure transaction processing solutions with fast, scalable payments infrastructure
- Advanced Payment Methods (Alipay, Klarna, PayPal, Venmo, WeChat, and cryptocurrencies) available
- Car wash management available
Verifone Pros
Verifone Cons
Pricing
It’s difficult to give you specific pricing information for the Verifone gas station POS system as costs vary based on multiple factors. Your best bet would be to contact Verifone directly for more detailed pricing information.
However, remember that this system is an investment, and its features can lead to increased profits and time savings in the long run. With streamlined operations, real-time insights, and an enhanced customer experience, investing in the Verifone gas station POS system may be worth it for your business.
Bottom Line: Ellen’s Take
I recommend the Verifone gas station POS system due to its ability to seamlessly integrate all of the components needed for efficient gas station operations. From accepting a range of payment methods, including contactless payments, to managing inventory and tracking fuel sales, this system does it all.
What’s more, real-time reporting and insights provide business owners with the information they need to make informed decisions. By bringing all these components into one seamless solution, the Verifone gas station POS system can improve efficiency and save costly time.
Petrosoft
Petrosoft’s gas station POS system is an all-encompassing solution designed to make gas station management a breeze. The system offers many features, including inventory control and real-time reporting.
Moreover, it has cloud-based back-office software, POS hardware, and quick server systems – all of which are features of convenience store pos systems. These provide business owners with exceptional control over their operations.
Although it does not offer forecourt or fuel controller systems, it can integrate with 50+ payment processors and forecourts. However, it does offer fuel distribution management software for commercial fuel customer accounts. The system’s exceptional customer support and intuitive interface make it an excellent choice for convenience stores and food service outlets as well.
If you’re looking for a gas station POS system equipped with advanced features to streamline your operations, Petrosoft’s gas station POS system is a top contender.
Top Features
- Secure, online transparency in your gas station payments
- CStoreOffice – cloud-based back-office software
- Loss Prevention Analytics to prevent, detect, resolve, and correct theft and shrink
- POS solutions include QwickServe, SmartPOS, C-Store Office, and Loss Prevention Analytics
- Data Processing Services add-on to process invoices in 24 hours
- Scan Data add-on for tobacco promotions and rebates
- SmartPOS integrates with 50+ payment processors and forecourts (not part of the system)
- Fuel Central Software – cloud-based fuel distribution management software to manage fuel orders
Petrosoft Pros
Petrosoft Cons
Pricing
Petrosoft does list their subscriptions and hardware prices on their website.
Software Subscriptions
- C-Store Office subscription: $269/month
- Retail 360 subscription: $199/month
- Loss Prevention Analytics subscription: $49/month
- Scan Data subscription: $29/month
- QwickServe Pro subscription: $99/month
- Data Processing Service subscription: $159
Hardware
- SmartPOS 129: free
- SmartPOS – POSBank Apexa G: $2,349
- SmartPOS – POSBank Apexa Prime: $2,999
- QwickServe Self-service Ordering Terminal: $1,199
- QwickServe Order Manager Display: $999
- Scan Data Loyalty: $15/month
Bottom Line: Ellen’s Take
Petrosoft’s all-in-one functionality and cloud-based back-office software make it easy to manage fuel sales, inventory, and real-time reporting. While the system does not include forecourt or fuel controller solutions, it offers Fuel Central software to manage fuel distribution.
The system also integrates with over 50 payment processors and forecourt systems, facilitating seamless transactions. Additionally, the Petrosoft gas station POS system is user-friendly, and its exceptional customer service makes it easy to adapt to the software, even for non-technical individuals.
While there may be some concerns with the initial implementation costs and navigating through the numerous features, the advantages are compelling, making it an exceptional choice for businesses to streamline operations and increase profits.
Gilbarco Veeder-Root
Gilbarco Veeder-Root is a global leader in the retail fuel industry, offering advanced POS (Point-of-Sale) systems for gas stations and convenience stores, commonly referred to as c-stores.
Their POS solution the Passport Retail Point of Sale is designed to optimize flow and profits while ensuring regulatory compliance.
The Passport Retail Point-of-Sale System is a cloud-based solution that reduces the Total Cost of Ownership (TCO), increases uptime, and enhances the customer experience. It’s highly flexible, supporting a wide range of activities such as fast food service and bill payment, making it ideal for managing both the station and c-store.
Moreover, Gilbarco Veeder-Root is not limited to traditional fueling stations. They also offer solutions for alternative fueling stations with equipment that can communicate with existing fuel management systems, potentially saving owners the cost of a separate POS system.
In summary, Gilbarco Veeder-Root POS systems are comprehensive solutions for the retail fuel industry, designed to meet the unique needs of gas stations and c-stores, including those offering alternative fuels.
Top Features
- Cloud-based solution that reduces physical infrastructure needs
- Insite360 In-store cloud service allows remote dispenser management with real-time views into station operations
- Reduces Total Cost of Ownership (TCO)
- Integrates with 120+ certified partners for programs like customer relationship, loyalty, food service, and back office systems
- Enhances customer experience with loyalty and customer relationship integrations
- Supports fast food service
- Bill payment capabilities
- Inventory management features
- Shift management tools
- Compatibility with alternative fueling stations
- Equipment communication with existing systems
- Regulatory compliance assurance
- Scalable and modular retail solutions
- Retail fuel dispensers available that seamlessly integrate with POS system
- Optional self-checkout checkout and food ordering kiosks available
- Annual subscription for Passport Software Offering (PSO) provides ongoing software upgrades and 24/7/365 access to help desk
Gilbarco Pros
Gilbarco Cons
Pricing
Gilbarco Veeder-Root offers a quote-based pricing model for their POS systems, meaning the cost is tailored to the specific needs of each gas station or convenience store. This approach takes into account factors such as the size of your operation, the number of registers or fuel pumps, and the level of customer service required.
To get a precise quote, you’ll need to contact Gilbarco directly. They will work with you to understand your business needs and provide a customized pricing plan that aligns with your budget and operational requirements.
Bottom Line: Ellen’s Take
I highly recommend the Gilbarco Passport retail POS for gas stations and c-stores because it’s a robust, comprehensive solution tailored to this specific industry. It’s designed not just for managing sales, but also for enhancing the overall customer experience.
The system’s cloud-based architecture means it’s scalable and can adapt to your business growth without major hardware investments. It provides real-time monitoring of station operations, inventory, and shifts, which is crucial for efficient management.
The support for alternative fueling stations makes it future-proof, ensuring your business stays competitive in an evolving market.
With a quote-based pricing model, you’re ensured a customized solution that fits your unique needs and budget.
POS Nation
POS Nation offers a comprehensive Point of Sale (POS) solution specifically designed for convenience stores. This system includes commercial-grade hardware, feature-rich software, and technical training.
The POS software is equipped with inventory management, unlimited SKUs, and built-in security features.
It also has unique features like hotkey shortcuts, EBT and debit capabilities, employee management, and payroll functions.
The system is ideal for managing diverse operations like lottery ticket sales, pricing, and inventory tracking.
POS Nation’s solution aims to streamline checkout, improve inventory management, and deploy powerful customer engagement strategies, making it a robust tool for small to medium-sized convenience store businesses.
Top Benefits
- Lottery Ticket Sales so you don’t have to switch systems to sell tickets
- Customizable hot keys so you can switch keys based off high-volume products or current promotions
- Dual-pricing options, i.e. cash discounts, to allow you to pass the credit card processing fees to your customers
- Comprehensive inventory management to manage different products, from tobacco to food to miscellaneous products
- Reduce shrinkage with CAP Retail by POS Nation to manage employees, drawer counts, and advanced inventory tracking
- All payment types accepted, including EBT, credit and debit cards, gift cards, mobile, and cash, so your customers can pay how they want
- Built in reports for managing your C-store so you can see your store’s progress
- Carton and case break inventory for cigarettes or other items that come by the case or carton, so you can sell individually, but still maintain inventory
- Unlimited inventory database size, so you can sell as many products as you want, without worrying about hitting a number cap or running out of room
POS Nation Pros
POS Nation Cons
Pricing
POS Nation has 3 plans for their convenience store POS.
- Flex Monthly: $149/month. Monthly subscription that includes software and hardware in the monthly package. Includes touch PC, printer, barcode scanner, keyboard, inventory import service, and cash drawer.
- Freedom: $999 up front for hardware, plus pay monthly for your POS software and support, with no long-term contracts.
- Custom Build: Custom pricing with no hidden fees or long-term contracts, but you can build a custom POS package just for you.
Bottom Line: Ellen’s Take
I recommend POS Nation for their convenience store POS. Even though they don’t have integrated fuel station management, they do have all of the features needed for running a convenience store.
What is a Gas Station POS System?
A gas station POS system needs to cover both in-store and forecourt areas of a gas station.
These systems need to handle different pricing structures by grade of petroleum products and geographical region, safety mechanisms at the pump, kitchen and menu management, and integration of the POS with the fueling pumps and back office. All of these functions (retail management, food service, and filling station) need to work seamlessly together.
These gas station POS systems should include POS Systems, site controllers, food service solutions, and payment devices.
Because gas stations are required to accept chip cards, these systems need to be EMV-ready and PCI-compliant.
Have Questions? We Have Answers.
Conclusion
In conclusion, investing in the right POS system can make all the difference for gas stations. We’ve discussed the top four gas station POS systems that can help increase efficiency while saving time and money.
From state-of-the-art software options to easy-to-use hardware, each gas station POS system we’ve looked at is designed to improve the customer experience while maximizing sales and revenue.
With one of these POS systems, businesses can streamline operations and make processing transactions quick and seamless.
So, whether you’re a seasoned business owner or a new player in the industry, consider one of the four best gas station POS systems, and start taking your business to new heights today!
